Our comprehensive service covers the manually intensive operation of processing purchase invoices, from receipt to payment. Using automated recognition, combined with sophisticated web based invoice approval workflow, Ice Berg operates the UK's highest volume service in this field with over 100 clients and 130,000+ invoices processed each day.

Our service can be totally tailored to suit your own requirements and can cover all or just some of the following processes:

Mail receipt via a central PO Box – Secure service using a central PO Box registered at our service centre
Imaging – We use the best Kodak scanners to ensure the highest quality images even from feint dot matrix invoices
Data Integration - Ice Berg can export data to SAP, Oracle and virtually any other ERP or Accounts system
Data capture from paper – We use highly automated invoice capture software to extract header and/or line item data at over 10,000 invoices per hour
Data Availability - Ice Berg can export data to you via secure VPN links
Data Matching – We can validate data against POs, GRN's and other data to ensure an accurate and precise match
Coding and approval – Using the worlds most advanced invoice approval software, BasWare, Ice Berg can code invoices with cost centre and department codes and then forward for approval using a simple web interface
Problem Resolution – Ice Berg can produce exception lists for resolution internally to pre-defined rules or notify the client as applicable
Storage – We can store your documents online or in paper format for the regulatory minimum 6 years or send back scanned images on CD
Management Reporting – Reports can be sent to you on a daily basis covering whatever statistics and exception reporting you require
Per Transaction costs – Billing is fixed on a 'per transaction' basis so you can easily budget

Outsourced Invoice processing service
Ice Berg can provide a fully outsourced invoice management service. This can be implemented as a long term trial or as an immediate cost saving solution in order to deliver benefits without any capital expenditure.

The Ice Berg invoice processing service includes:
PO receipt of supplier invoices
Receipt of eInvoices
Scanning of paper original copies of invoices
Full logging of each transaction
Cheque cashing and handling service
Data extraction of both header and line items
Validation of data for correct values, codes, etc
Matching of invoices to purchase orders
Exception handling
Routing for approval using BasWare as a managed service on Ice Berg's remote servers
Fully proven integration of remote data with over 75 ERP and account systems
Full management reports. 
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